SUPERVISOR OF THE DOCUMENT MANAGEMENT SERVICES

published: 11 August 2022

Position has been filled

Kumtor Gold Company CJSC

announces a vacant position of

Supervisor of the Document Management Services

Reference number: KGC-22-232 

JOB RESPONSIBILITIES:

• Organization of a unified document management system;
• Ensuring document control with the use of modern information technology;
• Organization of document control in the structural divisions and regional offices, providing them with the work-related organizational and methodological assistance;
• Implementation of document control;
• Receive, register, transfer for execution, send official documents, as well as citizen appeals in line with the established procedure;
• Register, record keeping, store originals of the orders on the main activity, powers of attorney for sending/receiving goods, for the provision of documents on behalf of the organization, telegrams and fax messages;
• Introduce new technological processes of work with documents related to improvement of automated systems;
• Ensure timely delivery to recipients of outgoing correspondence;
• Analyzing of timely execution of control instructions contained in the management resolution;
• Preparation of certificates, reports on the state of performance discipline to inform management;
• Organization of control processes of execution of incoming and outgoing correspondence;
• Providing organizational, methodical and practical assistance to the structural divisions and regional offices on the issues of document control;
• Organization and monitoring of document control in the regional offices;
• Organization of work with the departmental archives, including work with the nomenclature of cases, archival processing, storage, optimization of document control, destruction of documents upon completion of storage periods;
• Arranging work of the expert committees.

MINIMUM REQUIREMENTS: 

• Higher education in the humanitarian field;
• At least 5 years of work experience in the relevant professional field (document control);
• Knowledge of the general Kyrgyz Republic legislation, as well as legislation in the relevant area;
• Knowledge of the state, official and English languages to the extent necessary for the performance of job duties;
• Skills and abilities in the relevant field;
• Ability to strategically plan work and take new approaches to solving emerging problems;
• Effective management of the department work;
• Making decisions in critical situations and taking responsibility for decisions made;
• Creating a favorable social and psychological climate in the team and the use of modern interpersonal communication methods;
• Timely identification and resolution of problem situations leading to conflicts of interest;
• Conflict solving ability;
• Business correspondence skills in the state, official and English languages;
• Proficient user of PC and office equipment, other necessary software.

The application form and CV must be submitted no later than 4 p.m. on August 26, 2022, via e-mail HR@kumtor.kg.

You can get the application form at the following link.

Please make sure to specify the reference number KGC-22-232 in the application form and the subject line of your e-mail message.

ATTENTION! LETTERS WITH NO REFERENCE NUMBER IN THE SUBJECT WILL NOT BE CONSIDERED.

ONLY THE MOST SUITABLE CANDIDATES WILL BE INVITED TO AN INTERVIEW.