SUPERVISOR OF THE DOCUMENT MANAGEMENT SERVICES

published: 11 August 2022

Position has been filled

Kumtor Gold Company CJSC

announces a vacant position of

Supervisor of the Document Management Services

Reference number: KGC-22-232 

JOB RESPONSIBILITIES:

  • Organization of a unified document management system;
  • Ensuring document control with the use of modern information technology;
  • Organization of document control in the structural divisions and regional offices, providing them with the work-related organizational and methodological assistance;
  • Implementation of document control;
  • Receive, register, transfer for execution, send official documents, as well as citizen appeals in line with the established procedure;
  • Register, record keeping, store originals of the orders on the main activity, powers of attorney for sending/receiving goods, for the provision of documents on behalf of the organization, telegrams and fax messages;
  • Introduce new technological processes of work with documents related to improvement of automated systems;
  • Ensure timely delivery to recipients of outgoing correspondence;
  • Analyzing of timely execution of control instructions contained in the management resolution;
  • Preparation of certificates, reports on the state of performance discipline to inform management;
  • Organization of control processes of execution of incoming and outgoing correspondence;
  • Providing organizational, methodical and practical assistance to the structural divisions and regional offices on the issues of document control;
  • Organization and monitoring of document control in the regional offices;
  • Organization of work with the departmental archives, including work with the nomenclature of cases, archival processing, storage, optimization of document control, destruction of documents upon completion of storage periods;
  • Arranging work of the expert committees.

MINIMUM REQUIREMENTS: 

  • Higher education in the humanitarian field;
  • At least 5 years of work experience in the relevant professional field (document control);
  • Knowledge of the general Kyrgyz Republic legislation, as well as legislation in the relevant area;
  • Knowledge of the state, official and English languages to the extent necessary for the performance of job duties;
  • Skills and abilities in the relevant field;
  • Ability to strategically plan work and take new approaches to solving emerging problems;
  • Effective management of the department work;
  • Making decisions in critical situations and taking responsibility for decisions made;
  • Creating a favorable social and psychological climate in the team and the use of modern interpersonal communication methods;
  • Timely identification and resolution of problem situations leading to conflicts of interest;
  • Conflict solving ability;
  • Business correspondence skills in the state, official and English languages;
  • Proficient user of PC and office equipment, other necessary software.

The application form and CV must be submitted no later than 4 p.m. on August 26, 2022, via e-mail HR@kumtor.kg.

You can get the application form at the following link.

Please make sure to specify the reference number KGC-22-232 in the application form and the subject line of your e-mail message.

ATTENTION! LETTERS WITH NO REFERENCE NUMBER IN THE SUBJECT WILL NOT BE CONSIDERED.

ONLY THE MOST SUITABLE CANDIDATES WILL BE INVITED TO AN INTERVIEW.

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