AN UNRESTRICTED TWO-ENVELOPE TENDER FOR THE REFURBISHMENT OF THE DESORPTION COLUMN HEAT EXCHANGER

AN UNRESTRICTED TWO-ENVELOPE TENDER FOR THE REFURBISHMENT OF THE DESORPTION COLUMN HEAT EXCHANGER

published: 13 October 2026

SUBMISSION DEADLINE: by 5:00 p.m. (Bishkek time) on 22 October 2026.

Kumtor Gold Company CJSC invites interested parties to participate in an unrestricted two-envelope tender for the refurbishment of the desorption column heat exchanger.

Submission format: The tender proposal and other documents must be signed by a person authorized to sign the proposal and assume obligations under the Agreement. The documents must bear the company seal and be submitted in PDF format. The signatory’s authority must be supported by a power of attorney or certified copies of the relevant documents.

Before preparing the tender proposal, the bidder must review the Instructions for Preparing a Tender Proposal (for Suppliers) (Appendix 1).
Proposal submission procedure Bidders must submit their proposals in Russian in accordance with the tender requirements, attach the required document copies, and email them to [email protected] by 5:00 p.m. (Bishkek time) on 22 October 2026.

The tender will be conducted in two stages, and a separate email must be prepared for each stage:

The first email (for Stage 1) must contain documents supporting the qualification and technical parts. The subject line must read “Qualification Documents”;

The second email (for Stage 2) must contain the financial proposal.

The subject line must read “Financial Documents”;

The Terms of Reference and inspection report are attached:

Services for refurbishment of the desorption column heat exchanger (Appendices 8 and 9).
Stage 1: Qualification and Technical Part
The proposal must include the following documents: For residents:

A letter confirming interest in participating in the tender; the application form is attached (Appendix 2).
A scanned copy of the legal entity registration certificate.
A scanned copy of the document defining the principal activity (Charter), and a scanned copy of the resolution appointing the head of the entity.
Scanned copies of the original financial statements for 2024–2025:

·      Balance Sheet;

·      Profit and Loss Statement;

·      Cash Flow Statement;

·      Statement of Changes in Equity;

·      Or the Unified Tax Return for 2024–2025.
References and feedback on performance under previous contracts.
Integrity Declaration, form attached (Appendix 3).
Tender Proposal Security Declaration, form attached (Appendix 4).
Information on employees, including their previous work experience. Form attached (Appendix 5).
List of business partners with a brief description of previously completed work and references. Form attached (Appendix 5).
For non-residents: – Letter confirming interest in participating in the tender, application form attached (Appendix 2)
– Scanned copy of the legal entity registration certificate
– Scanned copy of the document defining the principal activity (Charter)
– Scanned copy of the resolution appointing the head of the entity
– Document confirming financial stability for 2024–2025
– References and feedback on performance under previous contracts
– Integrity Declaration, form attached (Appendix 3)
– Tender Proposal Security Declaration, form attached (Appendix 4)
– Information on employees, including their previous work experience. Form attached (Appendix 5)
– List of business partners with a brief description of previously completed work and references. Form attached (Appendix 5)
Stage 1 evaluation criteria: A proposal that meets all qualification requirements and includes the complete set of requested documents will be deemed to have passed Stage 1.

Bidders must provide all documents required to confirm their qualifications in accordance with the Terms of Reference.
Financial proposal submission procedure Stage 2: Financial Part of the Proposal:
The financial/commercial proposal must be submitted in a password-protected archive; the application form is attached (Appendix 7). The password must be provided upon request by the person responsible for this tender.

The archive password must contain at least 8 characters, including 1 number, 1 special character, at least one uppercase letter, and at least one lowercase letter. The financial/commercial proposal must be on the bidder’s official letterhead, addressed to Kumtor Gold Company CJSC, and must specify the price, completion period, and payment terms.

Passwords will be requested only from bidders that meet the qualification and technical requirements.

If the financial/commercial proposal is submitted without password protection or together with the qualification documents, the tender committee of the procuring organization will not be liable for the confidentiality of the information.
Pricing requirements Prices for the work must be provided as a commercial proposal, broken down by type of service/work.

Prices for services/work must be calculated on an all-inclusive basis:

·       cost of services;

·       taxes and mandatory contributions;

·       wages, travel expenses, and various allowances;

·       overheads, profit, etc.

Residents must quote prices in Kyrgyz soms.
The proposal, with the subject line indicated, must be emailed to [email protected] by 5:00 p.m. (Bishkek time) on 22 October 2026.

The first email (for Stage 1) must contain documents supporting the qualification and technical parts. The subject line must read “Qualification Documents”.

The second email (for Stage 2) must contain the financial proposal. The subject line must read “Financial Documents”.
The Client reserves the right to accept or reject any or all proposals and to cancel the tender at any time before award of the Agreement, without incurring any liability to the bidders.
The proposal must be submitted on the bidder’s official letterhead.
Proposals submitted after the specified deadline will not be accepted or considered.

By submitting a proposal, the bidder confirms its acceptance of all conditions set out in the Company’s requirements.

Each bidder may submit only one tender proposal.

The tender proposal must remain valid for at least 60 calendar days.

No changes may be made to the proposal during its validity period.

A draft services agreement is provided for review. This draft is not final and may be amended depending on the tender results (Appendix 6).
All questions regarding this tender and requests for clarification of the tender conditions must be emailed to [email protected] no later than 3 calendar days before the proposal submission deadline.
The Agreement will be awarded to the bidder that successfully passes Stages 1 and 2 and offers the lowest price.

 

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