SUBMITTING A COMPETITIVE BID FOR THE SUPPLY OF MATERIALS AND COMPONENTS FOR CHEMELEX RAYCHEM PIPELINE HEATING AND WATER SUPPLY LINE SYSTEMS

published: 12 September 2025

APPLICATION DEADLINE: 11:00 A.M. on September 25, 2025, Bishkek time.

Dear Sirs,

Kumtor Gold Company CJSC (the Client) invites eligible suppliers to participate in an unrestricted tender with a one-stage two-package procedure for the supply of materials and components for Chemelex RAYCHEM pipeline heating and water supply line systems to Kumtor Gold Company CJSC and to submit bids in accordance with the Technical Specifications:

Your proposals with attached documents, annexes, and price proposals must be signed by a person(s) who have (and) full authority to sign commercial offers and obligations under the Contract, sealed, PDF format for submitting documents.

The authority of a person to sign documents must be confirmed by a power of attorney or certified copies of documents confirming his authority.

Everyone wishing to participate in the selection must fill out the forms according to Appendices #1, #2 to the Invitation, attach the required copies of documents, and send them electronically to the e-mail below.

Request items for CP in attached files!

Participants submit their applications by e-mail in one or more letters, the size of which should not exceed 25mb.

The tender application must be drawn up in Russian or English. At the same time, the preferred language is Russian.

List of attached documents:

1. Instructions for preparing a competitive bid
2. Request items for the CP
3. Draft agreement
4. Appendix No. 1
5. Appendix No. 2
6. Form No. 1
7. Form No. 2

The message must have the subject of the first package “Qualification and Technical Proposals of [Company Name]”; for the second package “Price Proposal of [Company Name]” and be sent to the heatingmaterials@kumtor.kg email address:

1. Procedure for submitting a tender application

Participants submit documents in two separate packages, with both packages submitted simultaneously to the above mail:

• Package #1 – qualification and technical proposals (provided without a password).
• Package #2 – commercial offer (access to the file must be via a password and must not be opened at the first stage, the password must be sent after the customer’s request by e-mail).

List of attached documents:

1. Instructions for preparing a competitive bid
2. Request items for the CP
3. Draft agreement
4. Appendix No. 1
5. Appendix No. 2
6. Form No. 1
7. Form No. 2

2. First stage – Evaluation of qualification and technical proposals (for residents of the Kyrgyz Republic): 

Qualification assessment includes:

• Scanned copies of the originals of certificates of absence of tax and insurance arrears (State Tax Service, Social Fund);
• Scanned copy of the original certificate of state registration or re-registration or certificate of state registration in the justice authorities; (for individual entrepreneurs, a certificate of registration as an individual entrepreneur, a copy of a valid patent (if the work is carried out under a patent, in this case, the type of activity must coincide with the subject of the purchase);
• A scanned copy of the original Charter with all amendments and additions in force at the time of submission of tender bids (for legal entities), a copy of the Decision of the company’s management bodies on the approval of this Charter;
• Copy of the Certificate of State Registration of an individual as an individual entrepreneur / Copy of the Patent (voluntary or mandatory) for the relevant type of activity (current as of the date of filing), as well as a copy of the Passport / Identification card;
• Permitting documents (licenses, permits, certificates) for types of activities.
• Power of attorney or other document confirming the authority of the person to sign documents;
• Scanned copy of the original balance sheet with all appendices (Balance Sheet, Profit and Loss Statement, Statement of Changes in Equity, Statement of Cash Flows) certified by the authorized body for the last 2023 and 2024;
• Declaration guaranteeing the tender bid (Appendix #1 to the Invitation).
• Declaration of Good Faith and Anti-Corruption Clause (Appendix #2 to the Invitation).
• A completed and sealed scanned file with bank details;
• A completed and stamped scanned file of the Supplier’s questionnaire.
• A completed and sealed scanned file of the form for opening and changing Supplier details.

The technical assessment includes:

• Technical specifications of Goods.
• Certificate of conformity of Goods.
• Certificate of origin of Goods.
• Reference list.

Evaluation of qualifications and technical proposals for non-residents (participants of other countries):

Qualification assessment includes:

• Scanned copy of the original certificate of state registration or re-registration;
• A scanned copy of the original Charter with all amendments and additions in force at the time of submission of tender applications, a copy of the Decision of the company’s management bodies on the approval of this Charter.
• Power of attorney or other document confirming the authority of the person to sign documents;
• Scanned copy of the original balance sheet with all appendices (Balance Sheet, Profit and Loss Statement, Statement of Changes in Equity, Statement of Cash Flows) certified by the authorized body for the last 2023 and 2024;
• Permitting documents (licenses, permits, certificates) for types of activities.
• Declaration guaranteeing the tender bid (Appendix #1 to the Invitation).
• Declaration of Good Faith and Anti-Corruption Clause (Appendix #2 to the Invitation).
• A completed and sealed scanned file with bank details;
• A completed and stamped scanned file of the Supplier’s questionnaire.
• A completed and sealed scanned file of the form for opening and changing Supplier details.

The technical assessment includes:

• Technical specifications of Goods.
• Certificate of conformity of Goods.
• Certificate of origin of Goods.
• Reference list.

3. Based on the results of the first stage, a list of participants admitted to the second stage is formed.

Participants are not allowed to the second stage:

• Those who have not provided a full package of documents;
• Who submitted a commercial offer along with the first package without a password or sent a password before the request.
• In case of failure to provide the password for the second package after the Customer’s request.
• In the absence of a signed declaration guaranteeing the tender bid (in the form of Appendix #1 to the Invitation).
• In the absence of a signed declaration of good faith and an anti-corruption clause (in the form of Appendix #2 to the Invitation).
• Those who submitted documents after the expiration of the time specified in the invitation;
• Not accredited by the security service and the financial department of the Customer.

4. Second stage – Evaluation of the tender application

• Only those participants who have successfully passed the first stage are allowed to participate in the second stage;
• The price offer of the participant is filled out strictly in accordance with the form in Appendix N#3 to the Invitation.
• If the tenderer has sent a price proposal not in accordance with the form established in Appendix N#3 to the Invitation, his application shall be rejected.
• The winner is the participant who offered the best conditions in terms of ratio, price/quality/delivery time, as well as submitted a tender application in accordance with the terms of the Terms of Reference;
• The cost of Goods specified by the tenderer shall include all expenses, including taxes, duties, fees, delivery to the Customer’s warehouse and other payments charged in accordance with the legislation of the Kyrgyz Republic, and other costs for the fulfillment of contractual obligations, considering the service period, related services specified in the Contract.

5. Evaluation criteria:

• The winner will be the bid of the participant that meets the established qualification and technical requirements, offers the best conditions in terms of price/quality/delivery time;
• Preference will be given to the Manufacturer;
• A framework contract for a period of one year shall be concluded with the winner of the tender bid.

6. Deadline for submission of your bids: 11:00 A.M. on September 25, 2025, Bishkek time.

• Tender bids submitted by the selection participants after the deadline and/or bids shall not be accepted and shall not be considered;
• By submitting his/her proposal, the Tenderer thereby agrees to all the conditions specified in the Customer’s requirements, including the terms of the Contract.
• Each Tenderer of the selection can submit only one bid for each lot;
• It is not allowed to make changes to the tender bids after the expiration of the deadline for their submission.

If there are any questions regarding this Invitation, the Tenderer may contact the Customer at Gulgiza.Masimova@kumtor.kg e-mail address: for clarifications, but not later than 3 (three) business days before the deadline for submission of tender bids. Clarifications shall be sent to the applicant Supplier by e-mail from which the request was received, no later than 2 (two) calendar days from the date of receipt of the request.

If necessary, the Customer shall have the right to amend this Invitation by issuing additions at any time before the deadline for submission of tender bids, but in any case, not later than 3 (three) business days.

The Customer may postpone the final date of submission of tender bids to a later date if this Invitation is amended, which the customer shall inform by posting the relevant information on the Customer https://www.kumtor.kg/ru/ official website where the announcement of this tender was posted.

The Customer reserves the right to fully or partially accept or reject the received commercial proposal, as well as to cancel the open selection process before the award of the Contract, without incurring any obligations to the Tenderers.

The Customer expressly declares that it is not obliged to compensate for any costs incurred by the applicant under the said invitation.

The documents are available for download below:

Form #1

Form #2

Appendix 1

Appendix 2

SUPPLY CONTRACT

Instructions for the preparation of a tender bid (for suppliers)

Request items for cр