TWO-ENVELOPE BIDDING FOR LEGAL ADVISORY SERVICES AND LEGAL SUPPORT OF TRANSACTIONS

Before preparing the bid, the participant must read the Instructions for Preparing a Bid (for suppliers) (Appendix 1)

The bidding process is held in two stages, and two separate emails must be prepared, one for each stage:

The first email (for the first stage) is submitted with the documents confirming the qualification and technical part. The subject line must read “Qualification documents”;

The second email (for the second stage) is submitted with the financial proposal.

The subject line must read “Financial documents”;

The Terms of Reference are attached (Appendix 8).

– A scanned copy of the legal entity registration certificate

– A scanned copy of the document defining the main type of activity (Charter)

– A scanned copy of the decision on appointment of the head;

– A document confirming financial stability for 2024-2025

– Recommendations and references on the performance of previous contracts

– An integrity declaration, the form is attached (Appendix 3)

– A declaration securing the bid, the form is attached (Appendix 4)

– Information on employees with a description of their previous work experience. The form is attached (Appendix 5)

– A list of business partners with a brief summary of previously completed work and recommendations. The form is attached (Appendix 5)

– Other mandatory requirements for international law firms and for their lawyers who will be engaged in performing the contract are set out in the Terms of Reference.

The archive password must consist of at least 8 characters and contain 1 digit, 1 symbol, and letters including at least one uppercase and one lowercase letter. The financial/commercial proposal on the participant’s official letterhead must be addressed to CJSC “Kumtor Gold Company” and must necessarily state the price, the time frame for performing the work, and the payment terms.

Passwords will be requested only from participants who meet the qualification and technical requirements.

If the financial/commercial proposal is submitted without passwords or together with the qualification documents, the tender committee of the procuring organization is not responsible for the confidentiality of the information.

The participant must specify the structure of the proposed remuneration, including the pricing model applied, and must determine which taxes, mandatory payments and expenses are included in the price of the services and which are subject to additional payment and/or reimbursement by the Customer.

Reimbursable expenses may include, among other things, travel and accommodation expenses, costs of obtaining documents, notarial and other mandatory fees, third-party services and other documented expenses directly related to the provision of the services, if their reimbursement is provided for by the terms of the contract.

Unless otherwise stated in the commercial proposal, the Contractor’s personnel costs, including per diems, administrative and overhead expenses, are deemed included in the amount of the remuneration.

The first email (for the first stage) with the documents confirming the qualification and technical part. The subject line must read “Qualification documents”.

The second email (for the second stage) with the financial proposal. The subject line must read “Financial documents”.

By submitting its bid, the Participant thereby expresses its agreement to all the conditions set out in the Company’s requirements.

Each participant may submit only one bid.

The validity period of the bid must be at least 60 calendar days.

Changes to the bid are not permitted during the validity period of the bid.

A draft services agreement is provided for review. This draft agreement is not final and will change depending on the outcome of the bidding (Appendix 6).