A TWO-PACKAGE OPEN BIDDING FOR TECHNICAL SUPPORT SERVICES FOR IBIS-FM AND IBIS ARCSAR GEORADAR SYSTEMS MANUFACTURED BY IDS GEORADAR

A TWO-PACKAGE OPEN BIDDING FOR TECHNICAL SUPPORT SERVICES FOR IBIS-FM AND IBIS ARCSAR GEORADAR SYSTEMS MANUFACTURED BY IDS GEORADAR

published: 08 October 2026

SUBMISSION DEADLINE: no later than 5:00 pm (Bishkek time) on October 16, 2026.

Kumtor Gold Company CJSC invites interested parties to participate in a Two-Package Open Bidding for Technical Support Services for IBIS-FM and IBIS ArcSAR georadar systems manufactured by IDS GeoRadar.

Submission format: Bid Submission and other documents shall be signed by a person authorized to sign bids and contractual obligations. Documents shall be stamped and submitted in PDF format. Signatory authority shall be confirmed by the power of attorney or by certified copies of the relevant documents.

Before preparing the Bid Proposal, Participants shall review the Instructions for Preparing a Bid Submission (for Suppliers) (Appendix 1).
Procedure for submitting proposals: Bid Participants shall submit their proposals for participation in Russian in accordance with the Bidding requirements, attach the required copies of documents, and send them electronically to [email protected] no later than 5:00 pm (Bishkek time) on October 16, 2026.

The Bidding Process will be completed in two stages, and two separate emails shall be prepared for each stage:

The first email (for the first stage) shall be submitted along with documents confirming the Qualification and Technical Part. “Qualification Documents” shall be indicated in the subject line.

The second email (for the second phase) shall be submitted along with the Financial Proposal.

“Financial Documents” shall be indicated in the subject line.

Terms of Reference are attached:

Technical Support Services for IBIS-FM and IBIS ArcSAR georadar systems manufactured by IDS GeoRadar (Appendix 8).
Stage 1: Qualification and Technical Part
Proposal for participation shall include the following documents: For residents:

Letter confirming interest in participating in the Bidding Process. Application form is attached (Appendix 2).
Scanned copy of the certificate of registration of a legal entity.
Scanned copy of the document defining the main type of activity (the Charter), as well as scanned copy of the decision on the appointment of the Head of the Company.
Scanned copies of the 2024-2025 original financial statements:

·     Accounting balance sheet.

·     Profit and loss statement.

·     Cash flow statement.

·     Changes in equity statement.

·     Or the 2024-2025 unified tax declaration.
Recommendations and feedback regarding the performance of previous agreements.
Declaration of Good Faith, form is attached (Appendix 3).
Declaration Guaranteeing the Bid, form is attached (Appendix 4).
Information about employees, including a description of their previous work experience. Form is attached (Appendix 5).
List of business partners, including a brief summary of previously completed projects and recommendations. Form is attached (Appendix 5).
For non-residents: – Letter confirming interest in participating in the Bidding Process. Application form is attached (Appendix 2).

– Scanned copy of the certificate of registration of a legal entity.

– Scanned copy of the document defining the main type of activity (Charter).

– Scanned copy of the decision on appointment as the head.

– Document confirming financial stability for 2024–2025.

– Recommendations and feedback regarding the performance of previous agreements.

– Declaration of Good Faith, form is attached (Appendix 3).

– Declaration Guaranteeing the Bid, form is attached (Appendix 4).

– Information about employees, including a description of their previous work experience. Form is attached (Appendix 5).

– List of business partners, including a summary of previously completed projects and recommendations. Form is attached (Appendix 5).
Evaluation criteria for the first stage: Bid Proposal shall be deemed to have passed the first stage, if it fully complies with all qualification requirements and includes the complete package of requested documents.

Participants shall submit all documents required to confirm their qualifications in accordance with the Terms of Reference.
Procedure for submitting Financial Proposal: Stage 2: Financial part of the Proposal:
  Financial/Commercial Proposal shall be submitted in a password-protected archive. Application form is attached (Appendix 7). The password will be provided upon request to the person responsible for this Bidding Process.

The archive password shall contain a minimum of 8 characters and shall include at least one number, one special character, one uppercase letter, and one lowercase letter. Financial/Commercial Proposal, prepared on the Participant’s official letterhead, shall be addressed to Kumtor Gold Company CJSC and shall include the following information: cost, deadlines, payment terms.

Passwords will be requested only from those participants who meet the qualification and technical requirements.

If Financial/Commercial Proposals are submitted without passwords or along with qualification documents, the Bid Commission of the purchasing organization shall not be liable for information security.
Requirements for submitting Quotations: Quotations for work shall be submitted in the form of a Commercial Proposal, broken down by type of service or work.

Quotations for services/work shall be calculated on an “all-inclusive” basis:

  • Cost of services.
  • Taxes and mandatory contributions.
  • Salary + travel expenses and various allowances.
  • Overhead costs, profit, etc.

Residents are required to list prices in Kyrgyz soms.
Proposals for participation indicating the subject shall be sent to the email address [email protected] no later than 5:00 pm (Bishkek time) on October 16, 2026.

The first email (for the first stage) along with documents confirming the Qualification and Technical Part. “Qualification Documents” shall be indicated in the subject line.

The second email (for the second stage) along with the Financial Proposal. “Financial Documents” shall be indicated in the subject line.
The Client shall reserve the right to accept or reject any or all proposals, as well as to cancel the Bidding process at any time prior to the award of the Agreement, without incurring any obligations to the relevant participants.
Proposal for participation shall be submitted on the Participant’s official letterhead.
Bid Submissions submitted by Participants after the specified deadlines shall not be accepted or considered.

By submitting its proposal, Participant expressly agrees to all the terms and conditions specified in the Company’s requirements.

Each Participant can submit only one Bid Proposal.

Validity period of the Proposal shall be at least 60 calendar days.

No amendments to Bid Proposals shall be permitted during the validity period of the Proposal.

A draft service agreement is provided for review. This draft agreement is not final and will be subject to change depending on the outcome of the Bidding Process (Appendix 6).
All questions regarding this Bidding process and requests for clarification of its terms shall be emailed to [email protected] at least 3 calendar days before the proposal submission deadline.
The Agreement will be awarded to the Participant who has passed the first and second stages and has submitted the lowest cost.

 

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