SUPPLY OF FIRECLAY CRUCIBLES AND LABORATORY DROPLETS FOR KUMTOR GOLD COMPANY CJSC

published: 26 May 2026

DEADLINE FOR SUBMISSION OF APPLICATIONS: 17:00 Bishkek time on June 3, 2026.

Dear Sirs,

Kumtor Gold Company CJSC (the Customer) invites eligible suppliers to participate in an unlimited two-package bid for supply of fireclay crucibles and laboratory (cupellation) droplets for Kumtor Gold Company CJSC and to submit bids for the following lot in accordance with the Terms of Reference:

1. Lot #1- Fireclay crucibles
2. Lot #2 – Laboratory droplets (cupellation)

Lots are dividable

Your proposals with attached documents, annexes, and price proposals must be signed by a person(s) who have (and) full authority to sign commercial offers and obligations under the contract, sealed, in PDF format for submitting documents.

The authority of a person to sign documents must be confirmed by the power of attorney or certified copies of documents confirming his authority.

Everyone wishing to participate in the selection must read all the Appendices to the Invitation from 1-7 and must fill out the  forms according to Appendix #1, #2, #3, #6, #7 to the Invitation, attach the required copies of documents, and send them electronically to the e-mail below.

Participants submit their Applications by e-mail in one or more letters, the size of which should not exceed 25mb.

The message must be sent in two separate packages to the address: analysis2026@kumtor.kg and have the subject:

– for the first package “Qualification and technical proposals of [company name]”;

– for the second package “Price offer of [company name]”, which must be encrypted with a password and opened when the Customer requests a password by e-mail.

Procedure for submitting bid proposals

Participants submit documents in two separate packages, with both packages submitted simultaneously to the above mail:

• Package #1 – qualification and technical proposals (provided without a password);
• Package #2 – commercial offer (access to the file must be encrypted with a password and not opened at the first stage, the password must be sent after the customer’s request by e-mail).

1. First stage – Evaluation of qualification and technical proposals (for residents of the Kyrgyz Republic):
   1.1. Qualification and technical assessment include:

• Technical specification of the product;
• Scanned copy of the completed Appendix #1 Declaration guaranteeing the bid application.
• Scanned copy of the completed Appendix #2 Declaration of Good Faith and Anti-Corruption Clause.
• Scanned copy of the completed Appendix #7 bid application/proposal.
• Scanned copy of the completed Appendix #6 information on qualifications;

• Verification of compliance of submitted documents in accordance with the requirements in the Terms of Reference;
• Scanned copies of the originals of certificates of absence of tax and insurance arrears (State Tax Service, Social Fund);
• Scanned copy of the original certificate of state registration or re-registration in the Ministry of Justice of the Kyrgyz Republic / electronic extract from the website of the Ministry of Justice; (for individual entrepreneurs, a certificate of registration as an individual entrepreneur or a copy of a valid patent, while the type of activity must coincide with the subject of the purchase);

• Analysis of work experience (copies of contracts for similar supplies or a reference list for the last year);

• Scanned copy of the original Charter (for Legal Entities);
• A scanned copy of the original power of attorney or other document (order/decision on appointment) confirming the authority of the person to sign the documents;

• A scanned copy of the original balance sheet with all appendices (Balance Sheet, Profit and Loss Statement, Statement of Changes in Equity, Statement of Cash Flows) certified by the authorized body for the last two calendar years and UNM (Unified Tax Return);
• Information on the participation of the participant in court proceedings (for the last three years, including the current one);
• Certificates of conformity or SRC;
• Certificates of conformity, passports or technical descriptions for the product;
• Passport or technical description of products (if any);
• Letter of guarantee (if necessary);
• Supporting documents on distributorship are scanned documents: a distribution agreement, a distributor certificate or a letter from the manufacturer on the status of a distributor.

For non-residents (participants of other countries):

• Technical specification of the product;
• A scanned copy of the completed Appendix #1 Declaration guaranteeing the bid application.
• A scanned copy of the completed Appendix #2 Declaration of Good Faith and Anti-Corruption Clause.
• Scanned copy of the completed Appendix #7 bid application/proposal.
• Scanned copy of the completed Appendix #6 information on qualifications;

• Analysis of work experience (copies of contracts for similar supplies or  a reference list for the last year);
• Verification of compliance of the submitted documents in accordance with the requirements in the Terms of Reference;

• Scanned copies of the original constituent documents
• A scanned copy of the original power of attorney or other document (order/decision on appointment) confirming the authority of the person to sign the documents;
• A scanned copy of the original balance sheet with all appendices (Balance Sheet, Profit and Loss Statement, Statement of Changes in Equity, Statement of Cash Flows) certified by the authorized body for the last years 2024 and 2025 (first half of the year).

• Information on the participation of the participant in court proceedings (for the last three years, including the current one);
• Certificates of conformity or SRC;
• Passport or technical description of products (if any);
• Letter of guarantee (if necessary);
• Supporting documents on distributorship are scanned documents: a distribution agreement, a distributor certificate or a letter from the manufacturer on the status of a distributor.

1.2. Based on the results of the first stage, a list of participants admitted to the second stage is formed.

1.3. Participants are not allowed to the second stage:

• who have not provided a full package of documents;
• who provided a commercial offer with the first package without a password or sent a password before the request;
• in case of failure to provide the password from the second package after the customer’s request;
• in the absence of a signed declaration guaranteeing the tender bid (in the form of Appendix #1 to the Invitation);
• in the absence of a signed declaration of good faith and an anti-corruption clause (in the form of Appendix #2 to the Invitation);
• in the absence of a signed bid proposal/bid (in the form of Appendix #7 to the Invitation)
• who submitted documents after the expiration of the time specified in the invitation.
• Not accredited by the security service and the financial department of the Customer.
• Not tested for compliance with the technical and qualification requirements of the Customer”

1.4. The Customer can conduct an on-site inspection at own discretion.

2. Second stage – Evaluation of the bid application

2.1. Only those participants who have successfully passed the first stage are allowed to participate in the second stage.2.2. The price offer of the participant is filled out strictly in accordance with the form in Appendix #3 to the Invitation.

In the event that the bidder has sent a price proposal not in accordance with the form established in Appendix #3 to the Invitation, his application shall be rejected.

2.3. The winner is the participant who has offered the best conditions in terms of ratio, price/quality/delivery time, as well as who has submitted a tender application in accordance with the terms of the Terms of Reference.

2.4. The cost of products specified by the tenderer shall include all costs, including taxes, duties, fees, delivery to the customer’s warehouse and other payments charged in accordance with the legislation of the Kyrgyz Republic, and other costs for the fulfillment of contractual obligations, taking into account the service period, related services specified in the Agreement.

2.5 The validity period of the price offer must be at least 40 calendar days

Evaluation criteria:

• The winner will be the participant’s proposal that meets the established qualification and technical requirements, offering the best conditions in terms of price/quality/delivery time.

A Supply Contract is concluded with the winner of the bid for a period of one year, if necessary, with the possibility of purchasing a test batch.

Basic requirements for submitting qualification documents:

1. Participants of the competition must submit an application for participation in Russian or in English in accordance with the requirements of the competition and send it to the specified e-mail.
2. All documents submitted as part of the selection process are treated as confidential.
3. By submitting his offer, the Participant thereby agrees to all the conditions specified in the Company’s requirements.

Important!

• In case of making an advance payment for the delivered Goods, the terms of the contract will include the provision of a bank guarantee (for non-residents issued through SWIFT) for the amount of the prepayment.
• The participant who will be awarded the right to conclude a supply contract (the main supplier) must pay the Guarantee of contract performance (GOID) in the amount of 5% of the total amount of the supply contract or provide a bank guarantee:

1. The Guarantee of contract performance form can be in the form of cash, bank guarantee.
2. In case of refusal of the winning bidder, the customer has the right to conclude a contract with the next participant.
3. Guarantee of contract performance shall be returned to the Supplier no later than 7 (seven) working days on the basis of the Customer’s confirmation and the Supplier’s letter in the following cases:

– proper fulfillment of obligations under the contract, including all warranty obligations (warranty period);

– termination of the contract due to force majeure.

1. The bank account details for depositing the Guarantee of contract performance are specified in Appendix #4 to the Invitation.

• In the event that the supplier, who has not previously supplied this type of products to the address (KGC), successfully passes the qualification selection and provided the lowest price, then the customer has the right to initiate the conclusion of a contract for the supply of a pilot (test) batch of products.
• The price of the test batch should not exceed the price specified in the commercial offer.
• Bid applications/proposals submitted by the selection participants later than the deadline specified in this invitation will not be accepted and will not be considered.
• Each selection participant can submit only one bid for each lot.
• It is not allowed to make changes to the tender bids after the expiration of the deadline for their submission.

Deadline for submitting bids: 17:00 Bishkek time on June 3, 2026.

If there are any questions regarding this Invitation, the participant may contact the Customer at the e-mail address: bek.myktybekuulu@kumtor.kg for clarifications, but not later than 3 working days before the deadline for submission of bids. Clarifications shall be sent to the applicant supplier by e-mail from which the request was received, no later than three calendar days from the date of receipt of the request.

If necessary, the Customer shall have the right to amend this Invitation by issuing additions at any time before the deadline for submission of bids, but in any case not later than 3 (three) business days.

The Customer may postpone the final date of submission of bids to a later date if this Invitation is amended, which the customer shall inform by posting the relevant information on the official website of the Customer https://www.kumtor.kg/ru/ where the announcement of this bid was posted.

The Customer reserves the right to fully or partially accept or reject the received commercial proposal, as well as to cancel the open selection process before the award of the Agreement, without incurring any obligations to the participants.

The Customer expressly declares that it is not obliged to compensate for any costs incurred by the applicant under the said invitation.

ALL FILES