SUPPLY OF LUBRICANTS AND OILS

SUPPLY OF LUBRICANTS AND OILS

published: 06 November 2026

SUBMISSION DEADLINE: no later than 2:00 pm (Bishkek time) on November 26, 2026.

Kumtor Gold Company CJSC invites interested parties to participate in a Two-Package Open Bidding Process for the supply of lubricants and oils.

№ Description Packaging Volume Measure unit Total volume
Lubricants for the Kumtor Mine Maintenance and Underground Mining Maintenance Departments
1 SAE 15W40 Motor Oil Lubteiner (ISO TANK) 21,500 kg 774,000
2 SAE 10W Hydraulic Oil Lubteiner (ISO TANK) 21,500 kg 795,500
3 AW46 Hydraulic Oil IBC 1,000 l 300,000
4 SAE HD50 Gear Oil IBC 1,000 l 310,000
5 PAO 32 Compressor Oil Drum 208 l 31,200
6 SAE 75W90 Transmission Oil Drum 208 l 72,592
7 Antifreeze Concentrate IBC 1,000 l 183,000
8 EP-1 Winter Lubricant Drum 180 kg 120,420
9 EP-2 Summer Lubricant Drum 180 kg 84,600
10 Plastic Grease 2 Drum 180 kg 13,680
11 SAE 10W Hydraulic Oil IBC 1,000 l 310,000
12 SAE 15W40 Motor Oil IBC 1,000 l 137,000
13 ATF MD-3 Automatic Transmission Fluid Drum 208 l 2,496
14 5W40 Motor Oil IBC 1,000 l 51,000
15 Grease, Rock Drill Oil, 20-Liter Containers. Container 20 l 160
16 20-Liter Container of RS XD Oil, P/N 2901170100 (for Atlas Copco Compressors) Container 20 l 1,500
17 Hydraulic Oil, ISO VG 46 Viscosity Grade Drum 208 l 416
18 ISO VG 220 Synthetic Gear Oil Drum 208 l 208
Lubricants for the Kumtor Mine Mill Maintenance Department
19 ISO VG 150 Gear Oil Drum 208 l 6,656.00
20 ISO VG 320 Mineral Gear Oil Drum 208 l 3,120.00
21 ISO VG 320 Synthetic Gear Oil Drum 208 l 2,080.00
22 Hydraulic Oil, ISO VG 46 Viscosity Grade Drum 205 l 820.00
23 Plastic mineral grease, NLGI grade 0 Drum 180 kg 14,940.00
24 ISO VG 220 Synthetic Gear Oil Drum 208 l 1,040.00
25 Synthetic High-Temperature Grease, NLGI Grade 1.5 (50 Cartridges per Box) Cartridge 420 ml Box 12.00
26 Plastic Grease, NLGI Grade 2 (12 Cartridges per Box). Tubes 420 ml tubes Box 12.00

 

Submission format: Application for participation and other documents shall be signed by a person authorized to sign applications and contractual obligations.

Documents shall be stamped and submitted in PDF format.

Signatory authority shall be confirmed by the power of attorney or by certified copies of the relevant documents.
Procedure for submitting proposals:

 

 Bid Participants shall submit their applications in Russian in accordance with the Bidding requirements, attach the required copies of documents, and send them electronically to [email protected] no later than 2:00 pm (Bishkek time) on November 26, 2026.

The entire package of supporting documents submitted by the Participant shall be translated into Russian or English and notarized. The documents shall be translated by a professional translator, and the notarization shall certify both the accuracy of the translation and the authenticity of the copies.

The Terms of Reference (hereinafter referred to as the TOR) are attached to this Bidding documentation.

The commercial proposal of a resident bidder shall be submitted exclusively in the national currency of the Kyrgyz Republic (Kyrgyz som).
Important!!! One email (proposal) shall not exceed 25 MB.

If attachments exceed 25 MB, the Bid submission shall be divided into parts, with each email’s subject line indicating its sequence as follows:

1. “Qualification and Technical Proposals (Participant’s name)” – Part 1.

2. “Qualification and Technical Proposals (Participant’s name)” – Part 2, and so on.

Considering that download links from cloud storage services may expire, submitting documents via cloud storage is prohibited.

Participant’s Bid submission shall be divided into two separate document packages.

The first document package:

1. Participant’s Qualification and Technical Proposals.

The Bid submission shall not contain the Bid price or any other information that may disclose the cost of the proposal. Any Bid submission in which the Participant discloses the Bid price in the first document package shall be rejected.

The second document package:

2. The subject line of the email shall indicate:

“Cost of the proposal (Participant’s name)”.

The email content shall be password-protected.

The password will be requested from the Participant if the Participant has passed the first stage of evaluation.

Application for participation shall include the following documents: Letter confirming interest in participation.
Experience in at least two (2) similar agreements. Supporting documents, such as copies of similar agreements for the amount not less than the amount of the Bid/Proposal, acceptance certificates, invoices, and references or recommendations from previous clients.
For residents of the Kyrgyz Republic – a scanned copy of the original Social Fund certificate confirming the absence of any outstanding contributions shall be submitted.

For non-residents of the Kyrgyz Republic – in accordance with the requirements of the legislation of the country of residence.
Scanned copies of the 2024-2025 original financial statements:

·      Accounting balance sheet.

·      Profit and loss statement.

·      Cash flow statement.

·      Changes in equity statement.

Or the 2024-2025 unified tax declaration.
Copy of documents confirming the authority of the head, certified by the Participant (order on appointment of the head, extract from the minutes of the meeting of participants on appointment of the head, decision of the sole participant of the legal entity) shall be submitted.

If another person acts on behalf of the Bid Participant – a duly certified copy of such power of attorney for the person authorized to sign agreements and other documents.
Written confirmation of no affiliation, along with information about their beneficial owners. Appendix 5.
Scanned copy of the certificate of registration of a legal entity/individual entrepreneur.
Scanned copy of the document defining the main type of activity (Charter or other relevant documents), if available.
Completed forms (Appendices), duly signed by the authorized representative and affixed with the organization’s stamp, shall be submitted. Forms containing cost information shall be included in the second document package along with the price quotation.
  In the case of dealer or distributor participation, authorization from the manufacturer shall be required.
Evaluation criteria: package 1. Proposal that meets all qualification and technical requirements will be considered successful.
Evaluation criteria: package 2. The lowest estimated cost, considering the product’s life cycle.
The Client shall reserve the right to accept or reject any or all proposals, as well as to cancel the selection process at any time prior to the award of the Agreement, without incurring any obligations to the relevant participants.
Bid Proposals shall be submitted on the Supplier’s official letterhead.
Bid Proposals submitted by Participants after the specified deadlines shall not be accepted or considered.

By submitting its Proposal, Participant expressly agrees to all the terms and conditions specified in the Company’s requirements.

Each Participant can submit only one Bid Proposal.

Validity period of the Proposal shall be at least 90 calendar days.

No amendments to Bid Proposals shall be permitted during the validity period of the proposal.
Before signing the agreement, the selected participant is required to provide a performance guarantee equal to 2% of the Agreement amount, in cash, to the KGC account specified in Appendix 2.
In the case of an advance payment, the winning company is required to provide a bank guarantee for the advance payment amount not less than the advance payment amount confirmed by the purchasing organization’s bank via the SWIFT system.
All questions regarding this Bidding Process shall be directed via email to: [email protected].
Any requests for clarification of the selection conditions shall be submitted at least 3 calendar days prior to the proposal submission deadline.

 

Attachments:

  1. Forms and information to be completed by the Supplier as part of the Bidding documentation (including all appendices and the Terms of Reference).