REQUEST FOR QUOTATIONS FOR THE PROVISION OF SERVICES TO CONDUCT A TECHNICAL AND FUNCTIONAL AUDIT OF THE EXISTING ERP SYSTEM

REQUEST FOR QUOTATIONS FOR THE PROVISION OF SERVICES TO CONDUCT A TECHNICAL AND FUNCTIONAL AUDIT OF THE EXISTING ERP SYSTEM

published: 22 September 2026

SUBMISSION DEADLINE: no later than 2:00 p.m. on October 1, 2026.

Kumtor Gold Company CJSC invites you to participate in the selection process by request for quotations for the provision of services to conduct a technical and functional audit of the existing ERP system.

Subject of Procurement Provision of services to conduct a technical and functional audit of the existing ERP system
Terms of Reference: The Terms of Reference are provided in Appendix No. 1 and constitute an integral part of this request for quotations.
Submission Format: The application for participation and other documents must be signed by a person authorized to sign the application and contractual obligations.

The documents must be stamped and submitted in PDF format. The price table must also be provided in .xlsx format.

The authority of the signatory must be confirmed by a power of attorney or certified copies of the relevant documents.
Procedure for Submission of Proposals Participants must submit an application for participation in English in accordance with the selection requirements, attach the necessary copies of documents, and send them electronically to [email protected] no later than 2:00 p.m. on October 1, 2026.

Commercial proposals sent to any other email address will not be considered.

The participant undertakes to submit a commercial proposal containing the proposal price for the full scope of work stipulated in the Terms of Reference, including information gathering and examination of the ERP system, technical audit, database audit, integration audit, functional audit, business process audit, identification of problems, bottlenecks, limitations, and risks, preparation of the final report, ERP system development roadmap, and presentation of the results to the Customer. The work must be performed without affecting the uninterrupted operation of the existing ERP system.
The application for participation must include the following documents: Commercial proposal, including:

∙ Plan and stages for conducting the ERP system audit

∙ Work completion timelines

∙ List of reporting materials and work deliverables

∙ Payment terms

∙ Validity period of the commercial proposal (at least 30 calendar days, preferably the maximum possible period)

∙ Confirmation of readiness to sign a Non-Disclosure Agreement (NDA) before preliminary familiarization with the ERP system
Requirements for supplied goods, performed works, and rendered services In accordance with the Terms of Reference provided by the Customer for the provision of services to conduct a technical and functional audit of the existing ERP system. The Contractor must analyze the application architecture, software infrastructure, integration solutions, server hardware, performance, fault tolerance, scalability, software code quality, database structure, logging, monitoring, backup and recovery mechanisms, and also conduct a functional audit and audit of the Company’s business processes, with recommendations for process optimization.

Upon completion of the work, the Contractor must provide a technical audit report for the ERP system, a functional audit report, a business process audit report, a description of the current system architecture, an integration map, an AS-IS business process diagram, a TO-BE target process model, a register of identified risks and issues, an ERP system modernization roadmap for a period of at least 3 years, and presentation materials based on the results of the work.

Acceptance of the work shall be carried out on the basis of the submitted reporting documents, presentation of results, working meetings, and signing of the completion certificate. The Contractor shall provide consulting support to the Customer on matters related to clarification of the audit results for at least 3 months after signing the completion certificate and shall correct identified errors or inaccuracies in the reporting documents at no additional cost.
Currency:
Residents must submit commercial proposals in the national currency, without reference to any foreign exchange rate.

Non-residents may submit commercial proposals in any currency.
Evaluation Criteria: Preference will be given to the participant who meets all qualification requirements and the conditions of the Terms of Reference, has relevant experience in conducting technical and functional audits of ERP systems, database audits, integration and business process audits, preparation of reports, development roadmaps, and practical recommendations, has qualified specialists with international professional certifications, and offers the most optimal terms.
The proposal with the subject line “Commercial Proposal for ERP System Audit” must be sent to [email protected] no later than 2:00 p.m. on October 1, 2026.
The Customer reserves the right to accept or reject any or all proposals, as well as to cancel the selection process at any time prior to the award of the Contract, without incurring any obligations to the relevant participants.
The commercial proposal must be submitted on the company’s official letterhead.
Tender proposals submitted by participants after the specified deadlines will not be accepted or considered.

By submitting a proposal, the participant confirms its agreement with all terms and conditions specified in the Company’s requirements.

Each participant in the selection process may submit only one tender proposal.

The validity period of the tender proposal must be at least 30 calendar days.

No changes to tender proposals are allowed during the validity period of the tender proposal.
All questions regarding this tender must be sent by email to: [email protected]
Requests for clarification of the selection terms must be submitted 3 calendar days before the final deadline for proposal submission.

 

Appendices:

  1. ALL FILES