INVITATION TO A TWO-PACKAGE UNLIMITED TENDER: SUPPLY OF STEEL AND CERAMIC GRINDING BALLS (4 lots according to the Technical Specifications)

published: 12 November 2025

DEADLINE FOR SUBMISSION OF APPLICATIONS: 12:00 PM (Bishkek time) on November 26, 2025.

Dear all,

The “Kumtor Gold Company” CJSC (the Customer) invites eligible suppliers to participate in an unlimited two-package tender for the supply of steel and ceramic grinding balls for the “Kumtor Gold Company” CJSC and to submit bids for the following lots in accordance with the Terms of Reference:

1. Lot No.1 – Steel grinding balls with a diameter of 114 mm, GOST 7524-2015;

2. Lot No.2 – Steel grinding balls with a diameter of 30 mm, GOST 7524-2015;

3. Lot No.3 – Steel grinding balls with a diameter of 15 mm, GOST 7524-2015;

4. Lot No.4 – Ceramic grinding balls for ultra-fine grinding with a diameter of 2.5–3.0 mm.

LOTS ARE DIVISIBLE

Your proposals with attached documents, annexes, and price proposals must be signed by a person(s) who have (and) full authority to sign commercial offers and obligations under the contract, sealed, PDF format for submitting documents.

The authority of a person to sign documents must be confirmed by a power of attorney or certified copies of documents confirming his authority.

Everyone wishing to participate in the tender bit must fill out the forms according to Appendices #1, #2 to the Invitation, attach the required copies of documents, and send them electronically to the e-mail address: Grindingmedia@kumtor.kg

Participants submit their applications by e-mail in one or more letters, the size of which should not exceed 25mb.

The competition application must be written in Russian or English. Russian is the preferred language.

The message must have the subject of the first package “Qualification and Technical Proposals of [Company Name]”; for the second package “Price Proposal of [Company Name]” (access to the file must be via a password and cannot be opened at the first stage, the password must be sent after the Customer’s request by e-mail and be sent to: Grindingmedia@kumtor.kg

Procedure for submitting a tender application

Participants submit documents in two separate packages, with both packages submitted simultaneously to the above-mentioned e-mail address:

• Package #1 – qualification and technical proposals (provided without a password).
• Package #2 – commercial offer (access to the file must be via a password and cannot be opened at the first stage, the password must be sent after the Customer’s request by e-mail).

2. First stage – Evaluation of qualification and technical proposals (for residents of the Kyrgyz Republic):

Qualification assessment includes:

• Scanned copies of the originals of certificates of absence of tax and insurance arrears (State Tax Service, Social Fund).
• Scanned copy of the original certificate of state registration or re-registration in the Ministry of Justice of the Kyrgyz Republic; (for individual entrepreneurs, a certificate of registration as an individual entrepreneur or a copy of a valid patent, while the type of activity must coincide with the subject of the purchase).
• Scanned copy of the original Charter (for Legal Entities).
• Power of attorney or other document confirming the authority of the person to sign documents.
• A scanned copy of the original balance sheet with all appendices (Balance Sheet, Profit and Loss Statement, Statement of Changes in Equity, Statement of Cash Flows) certified by the authorized body for the last 2023 and 2024.
• Information on the participation of the participant in court proceedings (the last three years, including the current one).
• Declaration guaranteeing the tender bid (Appendix #1 to the Invitation).
• Declaration of Good Faith and Anti-Corruption Clause (Appendix #2 to the Invitation).
• A completed and sealed scanned file with bank details.
• A completed and stamped scanned file of the supplier’s questionnaire.
• A completed and sealed scanned file of the form for opening and changing supplier details.

The technical assessment includes:

• Technical specification of goods.
• Certificate of conformity of goods.
• Certificate of origin of goods.
• Test report.
• Reference list.

Evaluation of qualification and technical proposals for non-residents (participants of other countries):

Qualification assessment includes:

• Scanned copy of the original certificate of state registration or re-registration.
• Scanned copy of the original Charter.
• Power of attorney or other document confirming the authority of the person to sign documents.
• A scanned copy of the original balance sheet with all appendices (Balance Sheet, Profit and Loss Statement, Statement of Changes in Equity, Statement of Cash Flows) certified by the authorized body for the last 2023 and 2024.
• Declaration guaranteeing the tender bid (Appendix #1 to the Invitation).
• Declaration of Good Faith and Anti-Corruption Clause (Appendix #2 to the Invitation).
• A completed and sealed scanned file with bank details.
• A completed and stamped scanned file of the supplier’s questionnaire.
• A completed and sealed scanned file of the form for opening and changing supplier details.

The technical assessment includes:

• Technical specification of goods.
• Certificate of conformity of goods.
• Certificate of origin of goods.
• Test report.
• Reference list.

3. Based on the results of the first stage, a list of participants admitted to the second stage is formed.

Participants that are not allowed to the second stage:

• Those who have not provided a full package of documents.
• Those who submitted a commercial offer along with the first package without a password or sent a password before the request.
• In case of failure to provide the password from the second package after the Customer’s request.
• In the absence of a signed declaration guaranteeing the tender bid (in the form of Appendix #1 to the Invitation).
• In the absence of a signed declaration of good faith and an anti-corruption clause (in the form of Appendix #2 to the Invitation).
• Those who have submitted documents after the expiration of the time specified in the invitation.
• Those who have not been accredited by the Security service and the financial department of the Customer.

4. Second stage – Evaluation of the tender application

• Only those participants who have successfully passed the first stage are allowed to participate in the second stage.
• The winner is the participant who offered the best conditions in terms of ratio, price/quality/delivery time, as well as submitted a tender application in accordance with the Terms of Reference.
• The cost of goods specified by the Tenderer shall include all expenses, including taxes, duties, fees, delivery to the Customer’s warehouse and other payments charged in accordance with the legislation of the Kyrgyz Republic, and other costs for the fulfillment of contractual obligations, considering the service period, related services specified in the Contract.
• The tender proposal must remain valid for not less than 60 calendar days.

5. Evaluation criteria:

• The winner will be the participant whose bid meets the established qualification and technical requirements and offers the best terms in terms of price/quality/delivery times.
• Guarantee security for the performance of the contract (GSPC) – a requirement for the supplier stipulated in the tender documentation to ensure the performance of

contractual obligations in the amount of 2% in cash to the deposit account of the KGK or in the form of a bank guarantee shall be provided by the winner of the tender.

The Guarantee security for the performance of the contract (GSPC) shall be returned within 7 (seven) business days, unless a longer period is established by the parties in the relevant contract, from the moment of: – proper performance of contractual obligations by the supplier, including warranty obligations (warranty period); – termination of the contract due to force majeure circumstances

• In the event of a request for prepayment, the terms of the supply contract will include the provision of a bank guarantee or letter of credit for the amount of the prepayment (bank commission will be paid by the supplier). The bank guarantee or letter of credit must be provided after the contract is signed.
• Tender applications submitted by participants in the selection process after the specified deadline and/or applications will not be accepted or considered.
• By submitting their proposal, the participant thereby expresses their agreement to all the conditions specified in the Customer’s requirements, including the terms of the Contract in accordance with Appendix No. 1 to the Invitation.
• Each participant in the selection process may submit only one tender bid for each lot, with the exception of lot No. 4 (Grinding ceramic balls for ultra-fine grinding with a diameter of 2.5–3.0 mm).
• No changes may be made to tender bids after the deadline for their submission.
• If a supplier who has not previously supplied this type of product to (KGC) successfully passes the qualification and technical selection and has provided the lowest price, the customer has the right to initiate the conclusion of a contract for the supply of a pilot (test) batch of products.
• The volume of the test delivery is determined based on the average weekly consumption of the relevant goods, calculated on the basis of actual operating data. (See Technical Specifications)
• After the test samples of the goods have passed or failed the test, the initiator of the purchase provides the appropriate document on the test results, confirming the suitability or unsuitability of the goods for production.
• Product testing is carried out at the Kumtor mine’s with the mandatory participation of a representative of the supplier.
• The price of the test batch must not exceed the price specified in the commercial offer.
• The period for conducting industrial tests (test batch) will be determined by the customer and agreed in advance with the supplier.

If there are any questions regarding this Invitation, the participant may contact the Customer at the e-mail address: Temirlan.Almerekov@kumtor.kg for clarifications, but no later than 3 working days before the deadline for submission of tender bids. Clarifications shall be sent to the applicant supplier by e-mail from which the request was received, no later than three calendar days from the date of receipt of the request.

If necessary, the Customer shall have the right to amend this Invitation by issuing additions at any time before the deadline for submission of tender bids, but in any case, not later than 3 (three) business days.

The Customer may postpone the final date of submission of tender bids to a later date if this Invitation is amended, which the Customer shall inform by posting the relevant information on the official website of the customer https://www.kumtor.kg/ru/ where the announcement of this tender was posted.

The Customer reserves the right to fully or partially accept or reject the received commercial proposal, as well as to cancel the open selection process before the award of the Contract, without incurring any obligations to the participants.

The Customer expressly declares that it is not obliged to compensate for any costs incurred by the applicant under the said invitation.

Form-1

Form-2

Appendix #1

Appendix #2

Appendix #3

Terms of Reference for 15 mm

Terms of Reference for 30 mm

Terms of Reference for 114 mm

Terms of Reference for Ceramic

Instructions for the preparation of a tender bid (for suppliers)

Draft Agreement