INVITATION FOR THE SUBMISSION OF A TENDER FOR THE SUPPLY OF 20 TOYOTA LAND CRUISER 4.2 MT DOUBLE CABIN VEHICLES

published: 22 July 2025

DEADLINE FOR SUBMITTING APPLICATIONS: 17:00 p.m. (Bishkek time) on August 4, 2025.

Dear all,

The “Kumtor Gold Company” CJSC (the Customer) invites eligible suppliers to participate in an unlimited two-package tender for the supply 20 Toyota Land Cruiser 4.2 MT Double Cabin vehicles for the “Kumtor Gold Company” CJSC and to submit bids for the following lots in accordance with the Terms of Reference:

1. Lot #1 – 20 Toyota Land Cruiser 4.2 MT Double Cabin vehicles

Your proposals with attached documents, annexes, and price proposals must be signed by a person(s) who have (and) full authority to sign commercial offers and obligations under the contract, sealed, PDF format for submitting documents.

The authority of a person to sign documents must be confirmed by a power of attorney or certified copies of documents confirming his authority.

Everyone wishing to participate in the tender bit must fill out the forms according to Appendices #1, #2, #3 to the Invitation, attach the required copies of documents, and send them electronically to the e-mail address below.

Participants submit their applications by e-mail in one or more letters, the size of which should not exceed 25mb.

The competition application must be written in Russian or English. Russian is the preferred language.

The message must have the subject of the first package “Qualification and Technical Proposals of [Company Name]”; for the second package “Price Proposal of [Company Name]” and be sent to: toyotalc79-2025@kumtor.kg

Procedure for submitting a tender application

Participants submit documents in two separate packages, with both packages submitted simultaneously to the above-mentioned e-mail address:

• Package #1 – qualification and technical proposals (provided without a password).
• Package #2 – commercial offer (access to the file must be via a password and cannot be opened at the first stage, the password must be sent after the Customer’s request by e-mail).

2. First stage – Evaluation of qualification and technical proposals (for residents of the Kyrgyz Republic):

Qualification assessment includes:

• Scanned copies of the originals of certificates of absence of tax and insurance arrears (State Tax Service, Social Fund).
• Scanned copy of the original certificate of state registration or re-registration in the Ministry of Justice of the Kyrgyz Republic; (for individual entrepreneurs, a certificate of registration as an individual entrepreneur or a copy of a valid patent, while the type of activity must coincide with the subject of the purchase).
• Scanned copy of the original Charter (for Legal Entities).
• Power of attorney or other document confirming the authority of the person to sign documents.
• A scanned copy of the original balance sheet with all appendices (Balance Sheet, Profit and Loss Statement, Statement of Changes in Equity, Statement of Cash Flows) certified by the authorized body for the last 2023 and 2024.
• Information on the participation of the participant in court proceedings (the last three years, including the current one).
• Declaration guaranteeing the tender bid (Appendix #1 to the Invitation).
• Declaration of Good Faith and Anti-Corruption Clause (Appendix #2 to the Invitation).
• A completed and sealed scanned file with bank details.
• A completed and stamped scanned file of the supplier’s questionnaire.
• A completed and sealed scanned file of the form for opening and changing supplier details.

The technical assessment includes: 

• Technical specification of goods.
• Certificate of conformity of goods.
• Certificate of origin of goods.
• Test report.
• Reference list.

Evaluation of qualification and technical proposals for non-residents (participants of other countries):

Qualification assessment includes:

• Scanned copy of the original certificate of state registration or re-registration.
• Scanned copy of the original Charter.
• Power of attorney or other document confirming the authority of the person to sign documents.
• A scanned copy of the original balance sheet with all appendices (Balance Sheet, Profit and Loss Statement, Statement of Changes in Equity, Statement of Cash Flows) certified by the authorized body for the last 2023 and 2024.
• Declaration guaranteeing the tender bid (Appendix #1 to the Invitation).
• Declaration of Good Faith and Anti-Corruption Clause (Appendix #2 to the Invitation).
• A completed and sealed scanned file with bank details.
• A completed and stamped scanned file of the supplier’s questionnaire.
• A completed and sealed scanned file of the form for opening and changing supplier details.

The technical assessment includes:

• Technical specification of goods.
• Certificate of conformity of goods.
• Certificate of origin of goods.
• Test report.
• Reference list.

3. Based on the results of the first stage, a list of participants admitted to the second stage is formed.

Participants that are not allowed to the second stage:

• Those who have not provided a full package of documents.
• Those who submitted a commercial offer along with the first package without a password or sent a password before the request.
• In case of failure to provide the password from the second package after the Customer’s request.
• In the absence of a signed declaration guaranteeing the tender bid (in the form of Appendix #1 to the Invitation).
• In the absence of a signed declaration of good faith and an anti-corruption clause (in the form of Appendix #2 to the Invitation).
• Those who have submitted documents after the expiration of the time specified in the invitation.
• Those who have not been accredited by the Security service and the financial department of the Customer.

4. Second stage – Evaluation of the tender application

• Only those participants who have successfully passed the first stage are allowed to participate in the second stage.
• The participant’s price offer is filled out strictly in accordance with the form in Appendix #3 to the Invitation.
• If the tender has sent a price proposal not in accordance with the form established in Appendix #3 to the Invitation, his application shall be rejected.
• The winner is the participant who offered the best conditions in terms of ratio, price/quality/delivery time, as well as submitted a tender application in accordance with the Terms of Reference.
• The cost of goods specified by the Tenderer shall include all expenses, including taxes, duties, fees, delivery to the Customer’s warehouse and other payments charged in accordance with the legislation of the Kyrgyz Republic, and other costs for the fulfillment of contractual obligations, considering the service period, related services specified in the Contract.

5. Evaluation criteria:

• The winner will be the participant’s proposal that meets the established qualification and technical requirements, offering the best conditions in terms of price/quality/delivery time.
• Preference will be given to the Manufacturer.
• A Supply Contract for a period of one year shall be concluded with the winner of the tender bid.

Form of contract performance security

• Declaration

6. Deadline for submission of your bids: 17:00 p.m. (according to Bishkek time) on August 4, 2025.

• Tender applications submitted by the tender participants after the specified deadline, and/or applications, shall not be accepted and shall not be considered.
• By submitting his/her offer, the participant thereby agrees to all the conditions specified in the Customer’s requirements, including the terms of the Contract in accordance with Appendix #5 to the Invitation.
• Each tender participant can submit only one bid for each lot.
• It is not allowed to make changes to the tender bids after the expiration of the deadline for their submission.

If there are any questions regarding this Invitation, the participant may contact the Customer at the e-mail address: Aruuke.Abdulazisova@kumtor.kg for clarifications, but no later than 3 working days before the deadline for submission of tender bids. Clarifications shall be sent to the applicant supplier by e-mail from which the request was received, no later than three calendar days from the date of receipt of the request.

If necessary, the Customer shall have the right to amend this Invitation by issuing additions at any time before the deadline for submission of tender bids, but in any case, not later than 3 (three) business days.

The Customer may postpone the final date of submission of tender bids to a later date if this Invitation is amended, which the Customer shall inform by posting the relevant information on the official website of the customer https://www.kumtor.kg/ru/ where the announcement of this tender was posted.

The Customer reserves the right to fully or partially accept or reject the received commercial proposal, as well as to cancel the open selection process before the award of the Contract, without incurring any obligations to the participants.

The Customer expressly declares that it is not obliged to compensate for any costs incurred by the applicant under the said invitation.

The documents are available for download below:

TERMS OF REFERENCE

Form-1

Form-2

Appendix #1

Appendix #2

Appendix #3

Appendix #4