PROCUREMENT OF LEGAL SERVICES FROM INTERNATIONAL LAW FIRMS

PROCUREMENT OF LEGAL SERVICES FROM INTERNATIONAL LAW FIRMS

published: 05 November 2025

DEADLINE FOR SUBMITTING APPLICATIONS: no later than 11:00 (Bishkek time) on 1 December 2025

“Kumtor Gold Company” Closed Joint-Stock Company, located at 24 Ibraimov Street, Bishkek, hereby invites all interested parties to participate in an open two-envelope tender for the procurement of legal services from international law firms, in accordance with the requirements of the Technical Specifications.

Lot №1: In accordance with Appendix 8 “Technical Specification for the Procurement of Goods and Services — Supply of Goods, Provision of Services / Performance of Work №1”.

Lot №2: In accordance with Appendix 8 “Technical Specification for the Procurement of Goods and Services — Supply of Goods, Provision of Services / Performance of Work №2”.

Tender participants must submit their tender proposals electronically by completing the relevant forms and attaching the required documentation no later than 11:00 on 01 December 2025.

The tender proposal must be submitted together with a bid security in the form of a declaration guaranteeing the tender proposal.

The tender proposal must remain valid for 60 calendar days.

For additional information or clarification of the tender documentation, a request should be sent to: Gulnur.Shirdakova@kumtor.kg no later than 12:00 on 26 November 2025, i.e., 3 business days before the deadline for submission of tender proposals. The procuring organization shall not be held responsible for any delays caused by circumstances beyond its control.

Submission Format: The tender proposal and other documents must be signed by a person authorized to sign the proposal and to assume contractual obligations. The documents must be stamped and submitted in PDF format. The signatory’s authority must be confirmed by a power of attorney or by certified copies of the relevant documents.

Before preparing the tender proposal, the participant must review the Instructions for Preparing a Tender Proposal (for suppliers) (Appendix 1).

The tender is conducted in two stages, and for each stage, two separate emails must be submitted.

The qualification documents and financial proposal must be submitted simultaneously, but in separate emails:

The first email (for Stage One) must contain documents confirming the qualification and technical part. The subject line must read: “Qualification Documents”;

The second email (for Stage Two) must contain the financial proposal. The subject line must read: “Financial Proposal”.
Proposal Submission Procedure Participants must submit their tender proposal in Russian and/or English in accordance with the tender requirements, attach the necessary copies of documents, and send them electronically to the email address: Law2025@kumtor.kg no later than 11:00 (Bishkek time) on 1 December 2025.

The tender is conducted in two stages, and for each stage, two separate emails must be submitted:

First email (for Stage One) containing the qualification and technical documents;

Second email (for Stage Two) containing the financial proposal.

The Technical Specifications are provided on two pages (Appendix 8).

Stage One: Qualification and Technical Part
The proposal must include the following documents: A letter confirming the intention to participate in the tender (application form attached – Appendix 2);
A scanned copy of the certificate of registration of the legal entity;
A scanned copy of the document defining the principal activity (Articles of Association), as well as a scanned copy of the decision on the appointment of the director;
A document confirming financial stability for 2023–2024;
References and feedback on performance under previous contracts;
Declaration of Integrity (form attached – Appendix 3);
Bid Security Declaration (form attached – Appendix 4);
Information about employees with a description of their previous work experience (form attached – Appendix 5);
List of business partners with a brief description of previously completed work and references (form attached – Appendix 5);
Other mandatory requirements for the law firm and for the lawyers who will be involved in the contract execution are specified in Clause 5 of Technical Specifications 1 and 2.
Evaluation Criteria for Stage One: A proposal will be deemed to have passed Stage One if it meets all qualification requirements and provides the complete set of requested documents.
Submission of the Financial Proposal Stage Two: Financial Part:
  The financial/commercial proposal must be submitted in a password-protected archive (application form attached – Appendix 7). The password is provided upon request to the responsible person for this tender.

The password for the archive must contain at least 8 characters and must include: at least one digit, one symbol, at least one uppercase and one lowercase letter.

The financial/commercial proposal must be issued on the official letterhead of the participant and addressed to “Kumtor Gold Company” Closed Joint-Stock Company, indicating the cost, timeline for the provision of services, and payment terms.

Passwords will be requested only from those participants who meet the qualification and technical requirements.

If the financial/commercial proposal is submitted without a password or together in the same email with qualification documents, the tender committee of the procuring organization shall not be responsible for maintaining the confidentiality of the information.
Requirements for Submission of Pricing The pricing for the performance of services must be presented in the form of a commercial proposal, itemized by types of services/works.
The pricing must indicate the scope and types of expenses included.
The participation proposal with the subject line “Legal Services” and the names and numbers of the lots must be sent to the email address Law2025@kumtor.kg no later than 11:00 (Bishkek time) on 1 December 2025.

The first email (for Stage One) must contain the documents confirming the qualification and technical part.
The subject line must state: “Qualification Documents _ Legal Services”.

The second email (for Stage Two) must contain the financial proposal.
The subject line must state: “Financial Proposal _ Legal Services”.
The Client reserves the right to accept or reject any or all proposals, as well as to cancel the tender at any time prior to the contract award, without incurring any obligations to the tender participants.
The participation proposal must be provided on the official letterhead of the participant.
Participation proposals submitted by the tender participants after the deadlines specified will not be accepted or considered.

By submitting their proposal, the participant thereby confirms acceptance of all conditions specified in the Company’s requirements.

Each participant may submit only one tender proposal.

The validity period of the tender proposal must be at least 60 calendar days.

No changes to the participation proposal are permitted during its validity period.

For review purposes, a draft service agreement is provided. This draft agreement is not final and may be modified based on the tender results (Appendix 6).
All questions regarding this tender and requests for clarification must be submitted by email to: gulnur.shirdakova@kumtor.kg no later than 3 calendar days prior to the final deadline for submission of proposals.
The contract will be awarded to the participant who successfully passes both Stage One and Stage Two and offers the lowest total price.

 

HERE ARE ALL THE ATTACHED FILES