SUPPLY OF LUBRICANTS AND OILS

SUPPLY OF LUBRICANTS AND OILS

published: 16 December 2025

DEADLINE FOR SUBMITTING APPLICATIONS: 14:00 (Bishkek time) on December 26, 2025.

Kumtor Gold Company CJSC invites you to participate in a two-package open tender for the supply of lubricants and oils.

Lot No. Description Quantity
Lubricants for cargo-passenger vehicles for operation under Kumtor mine conditions:
Lot 1 Oil 75W-90, barrel 208.00 L 13 936,00 litres
Lot 2 Antifreeze (concentrate), IBC container 1,000.00 L 14 000,00 litres
Lot 3 Oil 5W-40, IBC container 1,000.00 L 55 000,00 litres
Lot 4 Automatic transmission fluid ATF MD-3, barrel 208.00 L 2 080,00 litres
Lot 5 Plastic lubricant, barrel 180 kg 1 620,00 kilograms
Lot 6 Oil 10W, IBC container 1,000.00 L 1 000,00 litres
Lot 7 Oil 15W-40, IBC container 1,000.00 L 1 000,00 litres
Lubricants for the maintenance department for operation under Kumtor mine conditions:
Lot 8 Engine oil 15W-40 (ISO TANK), lubetainer (ISO TANK) 21,500.00 L 13 lubetainers (ISO TANK)
Lot 9 Hydraulic oil 10W (ISO TANK), lubetainer (ISO TANK) 21,500.00 L 12 lubetainers (ISO TANK)
Lot 10 Transmission oil 75W-90, barrel 208.00 L 32 864,00 litres
Lot 11 Antifreeze (concentrate), IBC container 1,000.00 L 78 000,00 litres
Lot 12 Lubricant – No.1 Winter Chevron Black Pearl-EP or equivalent, barrel 180 kg 27 720,00 kilograms
Lot 13 Lubricant – No.1 Chevron MULTIFAK EP 0 GREASE or equivalent, barrel 180 kg 7 740,00 kilograms
Lot 14 Lubricant – No.2 Summer TEXACO MOLYTEX EP or equivalent, barrel 180 kg 7 020,00 kilograms
Lot 15 Hydraulic oil 10W, IBC container 1,000.00 L 130 000,00 litres

 

Submission Format: The application for participation and other documents must be signed by a person authorized to sign the application and contractual obligations.
Documents must be stamped and submitted in PDF format.
The signatory’s authority must be confirmed by a power of attorney or certified copies of the relevant documents.
Procedure for Submitting Proposals: Participants must submit an application for participation in Russian in accordance with the tender requirements, attach the necessary copies of documents, and send them electronically to oils.greases2026@kumtor.kg  no later than 14:00 (Bishkek time) on December 26, 2025.
All supporting documents provided by the participant must be translated into Russian or English and notarized. The translation must be performed by a professional translator, and the notarization must confirm the accuracy of the translation and the authenticity of the copies.
Terms of Reference (hereinafter referred to as TR) are attached to this tender documentation.
Important!!! The size of the email (proposal) must not exceed 25 MB.
If the size of the attachments exceeds 25 MB, the tender application must be split into parts and reflected in the email subject line as follows:1. “Qualification and Technical Proposal (Participant Name) – Part 1”2. “Qualification and Technical Proposal (Participant Name) – Part 2” and so on.Since download links from cloud storage have an expiration period, sending documents via cloud storage is prohibited.The participant’s tender application must be divided into two document packages:

First Package:

1. Qualification and technical proposals of the participant.
The cost of the tender proposal or any other data revealing the price must not be displayed. A tender application that includes pricing information in the first package will be rejected.

Second Package:

2. The subject line must state:

“Price Proposal (Participant Name)”
The contents of the email must be password-protected.
The password will be requested from the participant if they pass the first stage of evaluation.

The application for participation must include the following documents: A letter confirming interest in participation.
Proof of experience in executing at least 2 (two) similar contracts. Provide supporting documents: similar contracts for an amount not less than the tender proposal, acceptance certificates, invoices, feedback, and recommendations from previous clients.
For residents of the Kyrgyz Republic – a scanned copy of the original certificate from the Social Fund confirming no outstanding debt.

For non-residents – in accordance with the legislation of the country of residence.
Scanned copies of original financial statements for 2023–2024:

·      Balance sheet;

·      Profit and loss statement;

·      Cash flow statement;

·      Statement of changes in equity.

Or a Unified Tax Declaration for 2023–2024.
A certified copy of documents confirming the authority of the head (appointment order, extract from meeting minutes, or decision of the sole participant of the legal entity).
If another person acts on behalf of the participant – a duly certified copy of the power of attorney authorizing that person to sign contracts and other documents.
Written confirmation of no affiliation and information about beneficial owners (Appendix No. 5).
A scanned copy of the certificate of registration of the legal entity/individual entrepreneur.
A scanned copy of the document defining the main type of activity (Charter or other documents), if available.
Properly completed appendices – signed by an authorized representative and stamped. Forms containing pricing information must be included in the second package along with the price proposal.
In case of participation by a dealer/distributor – authorization from the manufacturer.
Evaluation Criteria:

First Package.

 The proposal meeting all qualification and technical requirements will be considered successful.
Evaluation Criteria:

Second Package.

 The lowest evaluated cost considering the product life cycle.
The Customer reserves the right to accept or reject any or all proposals and to cancel the selection process at any time before awarding the contract without any obligations to the participants.
The tender proposal must be on the official letterhead of the supplier.
Proposals submitted after the specified deadline will not be accepted or considered.
By submitting a proposal, the participant agrees to all conditions stated in the Company’s requirements.
Each participant may submit only one tender proposal.
The validity period of the tender proposal must be at least 60 calendar days.
No changes to the tender proposal are allowed during its validity period.
The selected participant must provide a performance guarantee of 2% of the contract amount in cash to the KGC account specified in Appendix No. 2 before signing the contract.
In case of an advance payment, the winning company must provide a bank guarantee in an amount not less than the advance payment, confirmed via the SWIFT system by the purchasing organization’s bank.
All questions regarding this tender must be sent by email to: bakhtiiar.niiazbekov@kumtor.kg
Requests for clarification of the selection conditions must be submitted no later than 3 calendar days before the final submission deadline.

 

Appendixes:

  1. Forms and information to be completed by the Supplier as part of the tender documentation
  2. Terms of reference