SUPPLY OF LABORATORY DE SILVERED FLUX FOR CJSC “KUMTOR GOLD COMPANY”

published: 19 February 2026

DEADLINE FOR SUBMISSION OF APPLICATIONS: 17:00 (GMT+6) on “4”  March 2026.

Dear ladies and gentlemen,

CJSC “Kumtor Gold Company” (the Client) invites eligible suppliers to participate in an open two‑envelope tender for the supply of laboratory de‑silvered flux for CJSC “Kumtor Gold Company” and to submit tender proposals for the following lot in accordance with the Terms of Reference:

Lot No. 1 – Laboratory de‑silvered flux

Your proposals, together with all attached documents, Appendixes, and price offers, must be signed by a person(s) duly authorized to sign commercial offers and contractual commitments, sealed, and submitted in PDF format.

The authority of the person signing the documents must be confirmed by a power of attorney or certified copies of documents confirming such authority.

All participants wishing to take part in the selection process must familiarize themselves with all Appendixes 1–7 to this Invitation and must complete the forms in Appendixes No. 1, No. 2, No. 3, No. 6, and No. 7, attach the required copies of documents, and submit everything electronically to the email address specified below.

Participants shall submit their Tender Applications via email in one or several messages, each not exceeding 25 MB.

The submission must be made in two separate envelopes to the following email address: flux2026@kumtor.kg, and must have the following subject lines:

– for the first envelope: “Qualification and Technical Proposal [company name]”

– for the second envelope: “Financial Offer [company name]”, which must be password‑protected and opened only after the Client requests the password by email.

Procedure for Submission of the Tender Proposal

Participants shall submit documents in two separate envelopes, both of which must be submitted simultaneously to the email indicated above:

• Envelope No. 1 – Qualification and Technical Proposal (submitted without a password);
• Envelope No. 2 – Commercial Proposal (file must be password‑protected and shall not be opened at the first stage; the password must be provided only after the Client requests it via email).

1. First Stage – Evaluation of Qualification and Technical Proposals (for residents of the Kyrgyz Republic)
   1.1. Qualification and technical evaluation includes:

• Technical specification of the Goods;
• Scanned copy of the completed Appendix No. 1 – Declaration Guaranteeing the Tender Application;
• Scanned copy of the completed Appendix No. 2 – Declaration of Integrity and Anti‑Corruption Clause;
• Scanned copy of the completed Appendix No. 7 – Tender Application/Proposal;
• Scanned copy of the completed Appendix No. 6 – Qualification Information;
• Verification of compliance with the requirements of the Terms of Reference;
• Scanned copies of originals of certificates confirming no tax and social contribution arrears (State Tax Service, Social Fund);
• Scanned copy of the original certificate of state registration or re‑registration from the Ministry of Justice of the Kyrgyz Republic / electronic extract from the MoJ website;
• (for individual entrepreneurs – registration certificate or copy of a valid patent; the type of activity must correspond to the subject of procurement);
• Scanned copy of the original Charter (for legal entities);
• Power of attorney or other document (order/decision of appointment) confirming the authority to sign documents;
• Scanned copy of the original financial statements with all appendices (Balance Sheet, Profit and Loss Statement, Statement of Changes in Equity, Cash Flow Statement), certified by the competent authority for the last two calendar years, and the Unified Tax Declaration;
• Information on participation in legal proceedings (for the last three years, including the current year);
• Certificates of conformity or state registration certificates;
• Certificates of conformity, passports or technical descriptions of the Goods;
• Product passport or technical description (if available);
• Letter of Guarantee (if required);
• Supporting documents confirming distributor status – scanned copy of distributor agreement, distributor certificate, or letter from the manufacturer confirming distributor status.

For non‑residents (participants from other countries):

• Technical specification of the Goods;
• Scanned copy of filled Appendix No. 1 – Declaration Guaranteeing the Tender Application;
• Scanned copy of filled Appendix No. 2 – Declaration of Integrity and Anti‑Corruption Clause;
• Scanned copy of filled Appendix No. 7 – Tender Application/Proposal;
• Scanned copy of filled Appendix No. 6 – Qualification Information;
• Experience analysis (reference list for the last year);
• Verification of compliance with the requirements of the Terms of Reference;
• Scanned copy of the original certificate of state registration or re‑registration;
• Scanned copy of the original Charter;
• Power of attorney or other document confirming the authority to sign documents;
• Scanned copy of the original financial statements with all appendices for 2024 and 2025 (first half), certified by the competent authority;
• Certificates of conformity or state registration certificates;
• Product passport or technical description (if available);
• Letter of Guarantee (if required);
• Supporting documents confirming distributor status – scanned copy of distributor agreement, distributor certificate, or manufacturer’s confirmation letter.

1.2. Based on the results of the first stage, a list of participants admitted to the second stage shall be formed.

1.3. Participants shall not be admitted to the second stage if they:

• failed to submit the complete set of documents;
• submitted a commercial proposal in the first envelope or sent the password before the Client’s request;
• failed to provide the password to the second envelope upon the Client’s request;
• failed to submit the signed Declaration Guaranteeing the Tender Application (Appendix No. 1);
• failed to submit the signed Declaration of Integrity and Anti‑Corruption Clause (Appendix No. 2);
• failed to submit the signed Tender Application/Proposal (Appendix No. 7);
• submitted documents after the deadline indicated in the Invitation;
• failed security or financial department accreditation by the Client;
• failed to meet the Client’s technical and qualification requirements.

1.4. The Client may, at its discretion, conduct an on‑site inspection.

1.5. Only proposals submitted by manufacturers or their official representatives shall be accepted for evaluation (must be confirmed by an official letter from the manufacturer).

2. Second Stage – Evaluation of the Tender Proposal

2.1. Only those participants who have successfully passed the first stage are admitted to the second stage.
2.2. The participant’s Commercial Proposal must be completed strictly according to the form provided in Appendix No. 3 to this Invitation. If the participant submits a commercial proposal not in the required format, as per Appendix No. 3 to this Invitation the application will be rejected.

2.3. The winner shall be the participant offering the best combination of price/quality/delivery time, and who has submitted the tender application in compliance with the Terms of Reference.

2.5. The price of the Goods indicated in the tender proposal must include all costs, including taxes, duties, fees, delivery to the Client’s warehouse, and any other charges required by the legislation of the Kyrgyz Republic, as well as any other costs for fulfilling contractual obligations, including service period and related services specified in the Contract.

Evaluation Criteria:

• The winner shall be the participant whose proposal meets the qualification and technical requirements and offers the best price/quality/delivery terms.
• A one‑year Supply Agreement shall be concluded with the winner, with the possibility of purchasing a pilot batch if needed.

Main Requirements for Submission of Qualification Documents:

1. Participants must submit their tender application in Russian in accordance with the tender requirements and send it to the specified email address.
2. All documents submitted during the selection process are treated as confidential.
3. By submitting a proposal, the Participant agrees to all terms stated in the Company’s requirements.

Important!

• In case of prepayment for the Goods, the Supplier is required to provide a bank guarantee in the amount of the prepayment.
• The Contract shall provide for a Guarantee Security for the Performance of the Contract (GSPC) in the amount of 5% of the total contract value.

1. The GSPC may be provided in the form of cash or a bank guarantee.
2. If the winning participant refuses to provide the GSPC, the Client may conclude the contract with the next participant.
3. The GSPC shall be returned to the Supplier within 7 business days based on the Client’s confirmation in the following cases:
4. Proper performance of all contractual obligations, including warranty obligations;
5. Termination of the contract due to force majeure.
6. Bank details for submission of the GSPC are specified in Appendix No. 4 to the Invitation.

• In case of post‑payment, the Supplier shall provide the Declaration Guaranteeing the Tender Application (Appendix No. 1).
• If a supplier who has not previously supplied this type of product to KGC successfully passes qualification and offers the lowest price, the Client may initiate a contract for a pilot (test) batch.
• The price of the pilot batch must not exceed the price specified in the commercial proposal.
• Tender proposals submitted after the deadline specified in this Invitation will not be accepted or reviewed.
• Each participant may submit only one tender proposal per lot.
• Changes to tender proposals are not allowed after the submission deadline.

Deadline for Tender Proposal Submission: 17:00 (GMT+6) on “4”  March 2026

If participants have questions regarding this Invitation, they may contact the Client at: bek.myktybekuulu@kumtor.kg Requests for clarification must be submitted no later than 3 business days before the final submission deadline.

Clarifications will be sent to the requester via the same email address within 3 calendar days of receipt.

If necessary, the Client reserves the right to make amendments to this Invitation at any time before the submission deadline, but in any case not later than 3 business days before the deadline.

The Client may extend the submission deadline if amendments are issued. Such information will be published on the Client’s official website: https://www.kumtor.kg/ru/ where the tender announcement was originally posted.

The Client reserves the right to accept or reject any commercial proposal in whole or in part and to cancel the tender process at any time prior to awarding the Contract, without any liability to the participants.

The Client clearly states that it assumes no obligation to compensate any expenses incurred by applicants related to this Invitation.

Applications and document for the flux supply tender ENG