INVITATION FOR SUBMISSION OF A TENDER APPLICATION FOR THE HARNESS WIRE FOR CONNECTING ELECTRONIC DETONATORS

published: 13 June 2025

THE DEADLINE FOR SUBMITTING APPLICATIONS: 17:00 on June 19, 2025.

Dear ladies and gentlemen,

The “Kumtor Gold Company” CJSC (the Customer) invites eligible suppliers to participate in an unlimited two-package tender for the supply of the Main Cable for connecting electronic detonators for the “Kumtor Gold Company” CJSC employees and to submit bids for the following lots in accordance with the Terms of Reference:

1. Lot #1 – Harness wire for connecting electronic detonators.

Your proposals with attached documents, annexes, and price proposals must be signed by a person (s) who has (have) full authority to sign commercial offers and obligations under the Contract, sealed, PDF format for submitting documents.

The authority of a person to sign documents must be confirmed by a power of attorney or certified copies of documents confirming his authority.

Everyone wishing to participate in the selection must fill out the forms according to Appendix #1, #2, #3 to the Invitation, attach the required copies of documents, and send them electronically to the e-mail below.

Participants submit their Entries by e-mail in one or more letters, the size of which should not exceed 25mb.

The message must have the subject of the first package “Qualification and Technical Proposals of [Company Name]”; for the second package “Price Proposal of [Company Name]” and be sent to: kabel2025@kumtor.kg 

Procedure for submitting a tender application.

Participants submit documents in two separate packages, with both packages submitted simultaneously to the above mail:

• Package #1 – qualification and technical proposals (provided without a password).
• Package #2 – commercial offer (access to the file must be via a password and cannot be opened at the first stage, the password must be sent after the customer’s request by e-mail).

1. First stage – Evaluation of qualification and technical proposals (for residents of the Kyrgyz Republic):
1.1. Qualification and technical assessment include:

• Technical specification of the product.
• Analysis of work experience (reference list for the last year).
• Verification of compliance of the submitted documents in accordance with the requirements in the Terms of Reference.
• Scanned copies of the originals of certificates of absence of tax and insurance arrears (State Tax Service, Social Fund).
• Scanned copy of the original certificate of state registration or re-registration in the Ministry of Justice of the Kyrgyz Republic; (for individual entrepreneurs, a certificate of registration as an individual entrepreneur or a copy of a valid patent, while the type of activity must coincide with the subject of the purchase).
• Scanned copy of the original Charter (for Legal Entities).
• Power of attorney or other document confirming the authority of the person to sign documents.
• Scanned copy of the original balance sheet with all appendices (Balance Sheet, Profit and Loss Statement, Statement of Changes in Equity, Statement of Cash Flows), certified by the authorized body for the last 2024 and 2025 (first half of the year) and UNM (Single Tax Return).
• Information on the participation of the participant in court proceedings (the last three years, including the current one).
• Declaration guaranteeing the tender bid (in the form of Appendix #1 to the Invitation).
• Declaration of Good Faith and Anti-Corruption Clause (in the form of Appendix N#2 to the Invitation).

For non-residents (participants of other countries):

• Technical specification of the product.
• Analysis of work experience (reference list for the last year).
• Verification of compliance of the submitted documents in accordance with the requirements in the Terms of Reference.
• Scanned copy of the original certificate of state registration or re-registration.
• Scanned copy of the original Charter.
• Power of attorney or other document confirming the authority of the person to sign documents.
• A scanned copy of the original balance sheet with all appendices (Balance Sheet, Profit and Loss Statement, Statement of Changes in Equity, Statement of Cash Flows) certified by the authorized body for the last years 2024 and 2025 (first half of the year).

1.2. Based on the results of the first stage, a list of participants admitted to the second stage is formed.

1.3. Participants are not allowed to the second stage:

• who have not provided a full package of documents.
• who provided a commercial offer with the first package without a password or sent a password before the request.
• in case of failure to provide the password from the second package after the Customer’s request.
• in the absence of a signed declaration guaranteeing the tender bid (in the form of Appendix #1 to the Invitation).
• in the absence of a signed declaration of good faith and an anti-corruption clause (in the form of Appendix #2 to the Invitation).
• who submitted documents after the expiration of the time specified in the invitation.
• Not accredited by the security service and the financial department of the Customer.

1.4. The Customer can conduct an on-site inspection at his discretion.

2. Second stage – Evaluation of the tender application

2.1. Only those participants who have successfully passed the first stage are allowed to participate in the second stage.2.2. The price offer of the participant is filled out strictly in accordance with the form in Appendix #3 to the Invitation.

• If the tenderer has sent a price proposal not in accordance with the form established in Appendix #3 to the Invitation, his application shall be rejected.

2.3. The winner is the participant who has offered the best conditions in terms of ratio, price/quality/delivery time, as well as who has submitted a tender application in accordance with the terms of the Terms of Reference.

2.5. The cost of products specified by the tenderer shall include all expenses, including taxes, duties, fees, delivery to the Customer’s warehouse and other payments charged in accordance with the legislation of the Kyrgyz Republic, and other costs for the fulfillment of contractual obligations, considering the service period, related services specified in the Contract.

Evaluation criteria:

• The winner will be the participant’s proposal that meets the established qualification and technical requirements, offering the best conditions in terms of price/quality/delivery time.
• A Supply Contract for a period of one year shall be concluded with the winner of the tender bid.

Deadline for submitting your bids: 17:00 on June 19, 2025.

• Tender applications submitted by the selection participants after the specified deadline, and/or applications, shall not be accepted and shall not be considered.
• By submitting his/her offer, the participant thereby agrees to all the conditions specified in the Customer’s requirements, including the terms of the Contract in accordance with Appendix #5 to the Invitation.
• Each selection participant can submit only one bid for each lot.
• It is not allowed to update the tender bids after the expiration of the deadline for their submission.

If there are any questions regarding this Invitation, the participant may contact the customer at the e-mail address: chynara.dzhaksygulova@kumtor.kg  for clarifications, but not later than 3 working days before the deadline for submission of tender bids. Clarifications shall be sent to the applicant supplier by e-mail from which the request was received, no later than three calendar days from the date of receipt of the request.

If necessary, the Customer shall have the right to amend this Invitation by issuing additions at any time before the deadline for submission of tender bids, but in any case, not later than 3 (three) business days.

The Customer may postpone the final date of submission of tender bids to a later date if this Invitation is amended, which the customer shall inform by posting the relevant information on the official website of the customer https://www.kumtor.kg/ru/ where the announcement of this tender was posted.

The Customer reserves the right to fully or partially accept or reject the received commercial proposal, as well as to cancel the open selection process before the award of the Contract, without incurring any obligations to the participants.

The Customer expressly declares that it is not obliged to compensate for any costs incurred by the applicant under the said invitation.

Documents can be downloaded below:

ТЗ на кабель для эл.детонаторов

Appendix #1 to the Invitation

Appendix #2 to the Invitation

APPENDIX #3 TO THE INVITATION