SUPPLY OF MATERIALS AND COMPONENTS FOR CHEMELEX RAYCHEM PIPELINE AND WATER SUPPLY LINE HEATING SYSTEMS

SUPPLY OF MATERIALS AND COMPONENTS FOR CHEMELEX RAYCHEM PIPELINE AND WATER SUPPLY LINE HEATING SYSTEMS

published: 25 August 2025

DEADLINE FOR SUBMITTING APPLICATIONS: 3:00 PM (Bishkek time) on September 01, 2025


Dear All,

Kumtor Gold Company CJSC (the Client) invites eligible suppliers to participate in an open two-package tender for the supply of materials and components for Chemelex RAYCHEM pipeline and water supply line heating systems for Kumtor Gold Company CJSC and submit their tender bids in accordance with the Technical Specifications:

All proposals, including all accompanying documents, appendices, and quotations, shall be signed by a person (or persons) duly authorized to sign commercial proposals and contractual obligations and stamped. The documents shall be submitted in PDF format.

The authority of a person to sign documents shall be confirmed by a power of attorney or certified copies of documents evidencing such authority.

All interested parties wishing to participate in the tender process shall complete the forms according to Appendices 1 and 2 to the Invitation, attach the required copies of documents, and submit them electronically to the below email address.

Participants shall submit their tender bids in one or more email messages, each not exceeding 25 MB.

The tender bid shall be submitted in either Russian or English. The preferred language is Russian.

The message shall have “Qualification and Technical Proposals [Company Name]” in the subject line for the first package and “Quotation [Company Name]” for the second package, and be sent to: heatingmaterials@kumtor.kg

Procedure for submitting tender bids

Participants shall submit their documents in two separate packages, with both packages sent simultaneously to the above-mentioned email address:

  • Package 1 – Qualification and Technical Proposal (submitted without a password).
  • Package 2 – Commercial Proposal (the file shall be password-protected and shall not be opened at the first stage. The password shall be provided upon the Client’s request via email).
  1. First stage – Evaluation of qualification and technical proposals (for residents of the Kyrgyz Republic):

Qualification evaluation includes:

  • Scanned copies of original certificates confirming the absence of arrears on tax payments and insurance contributions (State Tax Service, Social Fund).
  • Scanned copy of original certificate of state registration or re-registration, or certificate of state registration with the judicial authorities (for individual entrepreneurs, a certificate of registration as an individual entrepreneur, a copy of a valid patent (if the activity is carried out under a patent). In this case, the type of activity shall correspond to the subject of the procurement).
  • Scanned copy of the original Charter (for legal entities).
  • Power of attorney or other document confirming the authority of a person to sign documents.
  • Scanned copy of the original financial statement with all appendices (Balance Sheet, Profit and Loss Statement, Statement of Changes in Equity, and Cash Flow Statement), certified by the competent authority, for the years 2023 and 2024.
  • Declaration guaranteeing the tender bid (Appendix 1 to the Invitation).
  • Declaration of good faith and anti-corruption clause (Appendix 2 to the Invitation).
  • Completed and stamped scanned file with bank details.
  • Completed and stamped scanned file with the supplier’s questionnaire.
  • Completed and stamped scanned file with the form for opening and changing supplier details.

Technical evaluation includes:

  • Technical Specification of Goods.
  • Certificate of Conformity of Goods.
  • Certificate of Origin of Goods.
  • Reference List.

Evaluation of qualification and technical proposals for non-residents (participants from other countries):

Qualification evaluation includes:

  • Scanned copy of the original certificate of state registration or re-registration.
  • Scanned copy of the original Charter.
  • Power of attorney or other document confirming the authority of a person to sign documents.
  • Scanned copy of the original financial statement with all appendices (Balance Sheet, Profit and Loss Statement, Statement of Changes in Equity, and Cash Flow Statement), certified by the competent authority, for the years 2023 and 2024.
  • Declaration guaranteeing the tender bid (Appendix 1 to the Invitation).
  • Declaration of good faith and anti-corruption clause (Appendix 2 to the Invitation).
  • Completed and stamped scanned file with bank details.
  • Completed and stamped scanned file with the supplier’s questionnaire.
  • Completed and stamped scanned file with the form for opening and changing supplier details.

Technical evaluation includes:

  • Technical Specification of Goods.
  • Certificate of Conformity of Goods.
  • Certificate of Origin of Goods.
  • Reference List.
  1. Based on the results of the first stage, a list of participants admitted to the second stage is formed.

Participants not admitted to the second stage:

  • Those who did not submit a full package of documents.
  • Those who submitted a commercial proposal along with the first package of documents without a password or sent the password before it was requested.
  • Those who did not provide the password for the second package after it was requested by the Client.
  • In the absence of a signed declaration guaranteeing the tender bid (according to the form in Appendix 1 to the Invitation).
  • In the absence of a signed declaration of good faith and anti-corruption clause (according to the form in Appendix 2 to the Invitation).
  • Those who submitted documents after the deadline specified in the Invitation.
  • Those who did not pass accreditation by the Client’s Security and Finance Departments.
  1. Second stage – Evaluation of a Tender Bid
  • Only those participants who have successfully completed the first stage are admitted to the second stage.
  • Participant’s quotation shall be completed strictly in accordance with the form in Appendix 3 to the Invitation.
  • If participants submit a quotation that does not comply with the form in Appendix 3 to the Invitation, their bids shall be rejected.
  • The winner shall be the participant who offered the best balance of price, quality, and delivery terms, and who submitted the tender bid in accordance with the requirements of the Terms of Reference.
  • The cost of Goods specified by the tender participant shall include all expenses, including taxes, duties, fees, delivery to the Client’s warehouse, and other payments levied in accordance with the legislation of the Kyrgyz Republic, as well as other expenses related to the fulfillment of contractual obligations, considering the service period and related services specified in the Agreement.
  1. Evaluation criteria:
  • The winning proposal will be the one that meets the specified qualification and technical requirements and offers the best balance of price, quality, and delivery terms.
  • Preference will be given to the Manufacturer.
  • A One-year Supply Agreement will be concluded with the successful tender participant.
  1. Deadline for submitting tender bids: 5:00 PM on August 26, 2025, Bishkek time.
  • Tender bids submitted by the tender participants later than the specified deadline and/or bids that do not meet the requirements shall not be accepted or considered.
  • By submitting the proposal, the participant expressly agrees to all the terms and conditions specified in the Client’s requirements, including the terms of the Agreement in accordance with Appendix 5 to the Invitation.
  • Each tender participant can submit only one tender bid for each lot.
  • Tender bids may not be amended after the submission deadline.

Should participants have any questions regarding this Invitation, they may contact Gulgiza.Masimova@kumtor.kg to request clarifications. Such requests shall be submitted no later than three (3) business days prior to the deadline for submitting tender bids. Responses will be sent to the requesting supplier via the e-mail address from which the request was received, within two (2) calendar days from the date the request was received.

If required, the Client has the right to make amendments to this Invitation by issuing additions at any time before the deadline for submitting bids, but in any case, no later than two (2) business days.

The Client may extend the deadline for submitting tender bids if any amendments have been made to this Invitation. In such a case, the Client shall notify participants by posting the relevant information on the official website: https://www.kumtor.kg/ru/, where the announcement regarding this tender was originally posted.

The Client shall reserve the right to accept or reject any commercial proposal received in whole or in part, as well as to cancel the open tender process prior to awarding the Agreement, without incurring any liability to the participants.

The Client expressly disclaims any liability to reimburse the participant for any expenses incurred in relation to this Invitation.

 

The documents are available for download below:

Form #1

Form #2

SUPPLY AGREEMENT

Appendix 1

Appendix #2